New Year’s Resolutions for PR Agencies: 6 Steps to Evolve the Perfect Client-Agency Relationship

In a perfect world, public relations would involve a simple relationship between client and agency. The client would respect and trust the PR agency to maximize opportunities and not just reduce risk. And the agency would make sure the client stays involved in strategies and decisions. Sadly, this is not always how things go in the PR world.

What lessons and resolutions can agencies and their clients take into the New Year to make public relations a smoother and more effective collaboration? Here are 6 steps:

1. Root the client- agency relationship in trust:  Building a strong foundation from the get-go is key to a dream relationship.  The client signed your agency for a reason. Know what that reason is and make it the foundation of your relationship.

2. Figure out where your agency stands with the client: Is it more like a partnership or a division of roles? Will your agency be an extension of the client’s in-house team? Or is your agency playing more of a crisis management role?  Knowing the answers to these questions and relaying your expectations to the client leaves no room for doubt or unmet expectations.

3. Lay the groundwork for transparency, polite pushback and unvarnished feedback: PR is often about describing a client or their campaign in the best light possible.  Some call it spin. Whatever it’s called, the PR-client relationship must be robust enough to weather contentious moments when creative differences emerge. In the event of creative differences, it helps to remember that the client is challenging your ideas, not your agency.

4. How, Why, What, When, Where?:  We expect these questions from our clients, but why shouldn’t our clients expect the same questions from us? That means going beyond merely keeping clients in the loop. Explaining the process of why you are doing what you’re doing gives the client confidence in their choice. It’s important to remember that clients are not communications experts. That’s why they’ve recruited your PR firm to begin with. Therefore it’s critical that extra steps are taken to make sure clients feel like they are part of the PR process.

5. Ask questions:  It’s ok to go back to the client with questions if you are uncertain about any information provided. It doesn’t show weakness, but rather, it shows that you are thorough and committed to getting the job done right the first time.

6. Staying two steps ahead:  At any given point, you want to be two steps ahead of your client and their industry. More often than not clients need options and recommendations to determine what they don’t want. While that may be frustrating, keep in mind that they hired your agency. Listen to their needs and they’ll return the favor.

Ultimately, successful PR efforts come down to establishing a strong working relationship between the agency and client. Anyone in PR knows that some clients are harder to work with than others. What can distinguish your agency is how well you handle those challenges and still lead by example as PR professionals. The New Year is the perfect time to go the extra mile and break down these so-called barriers between agencies and clients.

What other recommendations would you add to this list to make the PR agency-client relationship stronger and more collaborative? Share your thoughts below.

To Post or Not to Post

The following article by Vanessa Horwell, Chief Visibility Officer of Thinkink, originally appeared on ehotelier on 11/22/11.

"Get it in writing."

It's a phrase one often hears when guarding against legal action. It's also a physical affirmation of something positive or constructive. But when it comes to hoteliers, "getting it in writing" has a more nuanced meaning.

Ever since the first hotels and temporary lodging facilities arose, hoteliers have had to weigh the advantages and disadvantages of their most valued resource: their customers - especially when it came to the delicate world of written feedback.

But what was once relegated to a quaint leather-bound book on the corner of some concierge desk has expanded exponentially. First came widespread travel publications that would print with equal care both positive and negative reviews. Today, those efforts seem decidedly quaint as social media and the increasingly ubiquitous nature of mobile and smartphone technology allows current and former guests unparalleled commenting access - without the filter of a publisher. While it's easy for hoteliers to remain skeptical over such unfettered open access, the benefits of "going social" for hoteliers far outweigh the risks.

The logic behind this embrace is simple. The proverbial Pandora's box has already been opened. Former and future guests alike are already posting their opinions on sites like Facebook and Twitter about their travel experience, beginning with the initial booking and following through all aspects of the travel cycle including: dreaming, researching, experiencing and sharing. In addition, user generated content sites like TripAdvisor, and online travel agencies like Expedia and Priceline, among many others, are similarly embracing user comments. If hoteliers are concerned about losing control of their messaging, the best way to track what's being said about their hotel is by promoting a guest shift from private and independent site postings to include the more controlled public arena of a hotel website or its affiliated Facebook or Twitter page.

Recognizing the inevitability of this trend, a growing number of hotels are already jumping on board. Earlier this month Marriott Hotels announced it would allow guests from several of its locations, (Marriott Marquis in New York and the Marriott Courtyard near Orlando, among others) to post comments about their stay regardless of the quality of their experience. The announcement follows a similar move by Starwood Hotels & Resorts that also began allowing their preferred customers the ability to post comments directly to their website.

To be sure, hotels that choose this route require a firm commitment and necessary web-savvy staffing. In other words, it can't be done half way. Whether or not Marriott's open-access approach or Starwood's more limited approach is best for online guest reviews remains to be seen. One thing is clear. Even if hotels fail to embrace online customer reviews, they are already being written on numerous personal and public sites. Growing smartphone penetration rates, (around 62% for young adults ages 24-35) suggests postings will be grow easier, more mobile, and more frequent. In time not only will reviews alone be important to future guests, but the transparency and openness of a hotel that allows such access may also be factored in a guest's lodging decisions. This is similar to how some restaurant patrons choose their dining experience as much based on food quality as they do on whether the establishment offers free Wifi: an expected service.

So whether it's via text, personal website, or a hotel's own webpage, getting a customer's review in writing has always been a component to the hotel-guest relationship. It's time hotels welcomed the modern social media conversation by letting their guests joins theirs.

The following article by Vanessa Horwell, Chief Visibility Officer of Thinkink, originally appeared on ehotelier on 11/22/11.